Collect membership payments with Card, Direct Debit, Apple Pay, Pay with Google and bank deposits

We know how difficult it can be to be a volunteer treasurer in you organisation or sports club, that is why we created the ultimate tool that helps you take control of your membership payments.


Collecting payments online is better because:
1) Your members receives a payment receipt.
2) You don't have to manually reconcile payments
3) You don't have to manually send out payment reminders, CoachHippo will do it for you.


Get started in 4 simple steps - it only takes a few minutes

Step 1 - Connect to payment provider

Click on finances in the menu to the left (once you logged in). You will need to have the Treasurer role to be able to access the dashboard.
Choose your country in the list and click on "collect card payments". An account will be created at the payment provider called Stripe (www.stripe.com).
If everything goes well you will be automatically redirected to the payments dashboard. Worst case you might have to click on the refresh now button.


A payment provider is the one that makes it possible for you to collect payments via card. The payments will go from your members, to the payment provider and then deposited into your bank account. No funds are ever handled by CoachHippo.

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Step 2 - Create your first invoice

Creating an invoice is really simple, you can easily invoice one or more members, or even one or more groups of people using our smart payment solution.

Creating an invoice is done in three distinct steps.
1) Choose invoice recipients.
2) Specify invoice details (amount, due date etc).
3) Enable partial payments, get a summary and save.

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Step 3 - Specify Invoice Details

This is where you decide when the invoice is due, when the invoice should be sent, invoice information text and the "products" that should be paid. You can easily create an invoice today, with a due date 6 months from today and let CoachHippo automatically send it to your invoice recipients 15 days before its due - enabling you to relax, knowing that your invoices will be sent out on time.

You can obviously add one or more products to your invoice, why not add a membership fee and a membership discount (with a negative value)?

Creating an invoice is done in three distinct steps.
* Choose invoice recipients.
* Specify invoice details (amount, due date etc).
* Enable partial payments, get a summary and save.

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Step 4 - Partial Installments, Summary

Now you have the option to allow your members to slice up the invoice into smaller installments, CoachHippo will automatically withdraw money from their payment alternative on a monthly basis and update the cashflow reports and member ledgers for you!

When you click the save button an order will be created and the invoices will be sent out according to the settings you defined. You can also send out the invoice right away if you want to.

Creating an invoice is done in three distinct steps.
* Choose invoice recipients.
* Specify invoice details (amount, due date etc).
* Enable partial payments, get a summary and save.

Keep on reading to find out what the invoice look like

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Invoice Design

Your members will receive an e-mail with a link to the invoice, the link will take them to a page where they can view and pay their invoice. You can have your own logo displayed on the invoice, read how under the "Quickstart" section.

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Slice up invoice

From the invoice view it is really easy to slice up the invoice into smaller installments, simply click the appropriate button and it's done. Assuming that you allowed it of course. Your member enters their payment method and receives a receipt once the payment is processed.